12/4/2023 0 Comments Omnifocus gmail![]() ![]() There are four classifiers that I use when I think about people. To do that, you need a map of the person and the things they care about and are working on. If I want to build meaningful relationships, I first need to ask how I can add value to this person’s life. My belief of what makes a good networker is whether you’re able to add value to other people’s lives. How can people use Gmail to improve their networking ? You really should treat email like texting rather than a to-do list or calendar reminder. For instance, my wife got a gift certificate when we got married six years ago and the only way she can remember to use the gift certificate is by starring the email, so it’s been sitting at the top of her inbox for years. I think people get stressed out about email because they use it the wrong way. I’m a big believer in mono-tasking you really can’t be productive when you try to get everything done at once. When you sit down and focus on email for 20 minutes, you can write and respond to a lot of emails in that time. I’m definitely more efficient on email and I’ve found that I get much more focused. Have you been more productive since you’ve started tracking your time? Through time tracking, I’ve realized I spend about 35 minutes a day on email. If I sit down to respond to emails, I’ll set the timer for 25 minutes. I don’t worry so much about actually tracking my time but it’s more about the intentionality behind time-tracking. ![]() Lastly, I use Toggl, which is a time tracking app. So I have my 50 most popular posts as TextExpander shortcuts that I can use to quickly respond. Also, I’ve written about 400 blog posts in the past 5 years that answer a lot of the questions people typically ask. I use these pre-written responses when people ask to meet up for coffee or want to schedule a call. I also use TextExpander on Mac, which helps me create snippets of frequently used text. That task then goes into Omnifocus, the main system I use for keeping to-do lists. I don’t view that as email - it’s like a request someone has that will be delivered by email. So for instance, if someone asks me for hotel recommendations in Bali via email, I’ll move that out of my inbox and create it as a task. I use email as a method of quick communication, not for long, drawn-out tasks. I can usually get to Inbox Zero within those windows before the next batch comes in. It manipulates my email through folder structures that get delivered to me three times a day: at 7am, 1pm and 5pm. ![]() To enforce that, I use a Gmail plugin called Batched Inbox. I’m a batcher so I really try to respond to emails within set time periods, so I’m not “grazing” all day. What does your daily email routine look like? ![]()
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